PICK A DATE
Choose a time and a day that will be convenient for most people. Don’t forget to check the weather.
KEEP IT SIMPLE
It is easy to get overwhelmed when planning an event. Try not to over complicate things. Simple doesn't have to mean boring.
DETERMINE A BUDGET
Decide how much you are willing to spend and stick to it. Plan your menu, decorations, and entertainment around the set budget.
INVITE PEOPLE
Facebook Event is the cheapest and one of the easiest ways to spread the word to your friends and family about the upcoming event. In just a matter of clicks, you can send a detailed invite and find out who will be able to make it. You can always go with traditional hard copy invites; although it may be more costly.
PLAN THE MENU
When it comes to planning a menu for a summer party the options are limitless. you can have everything from a BBQ, to just casual finger foods, fresh fruits, salads, appetizers, and refreshing drinks. You can even invite your guests to bring their favorite summer food item to share with others.
ORGANIZE A SHOPPING LIST
Once you figure out your budget, menus, and the theme, make a categorized list of the items and ingredients that you will need to purchase at the store. Try to buy every-thing you need a day or two in advance.
INVOLVE OTHERS
Ask a couple of friends for help to avoid work overload and potential stress. Give each person a responsibility. For example, one person can help with invitations whereas another can be in charge of the decorations.
CHECK YOUR SUPPLY
Create a check list of all the items that you will need in accordance to the number of guests. Make sure there is enough food, chairs, tables, napkins, cups, and other necessary items.
CREATE THE SPACE
Set specific areas for food and drink tables. If children will be attending, plan on having a safe spot for them to run around and play.
BREAK THE ICE
Add a casual group activity or start an engaging conversation to get your guests interacting with each other while maintaining a comfortable and inviting atmosphere.
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From: http://doterrablog.com/backyard-bash-a-guide-to-hosting-a-stress-free-summer-party/